Formal project funding prioritization occurs on an annual basis, as part of the state’s biennial and supplemental budget building activities. The Governor and the Legislature look to the OCIO to provide guidance on whether a project’s technical approach is sound and consistent with the state’s IT strategy, and to provide a prioritization of projects to guide policy decisions on the allocation of limited state funds.
The OCIO establishes prioritization criteria in response to current state business needs and changing technologies. These are published annually as part of the OFM budget instructions to ensure that agencies have a clear understanding of the values that projects will be evaluated against. The OCIO evaluates agency funding requests (received in the form of decision packages) against those values and establishes a priority ranking of all funding requests. The resulting prioritized list of project funding requests is submitted to both the Governor’s office and the Legislature.
NOTE: Agencies must complete a conceptual review with the OCIO on all IT-related decision packages before the agency budget submittal. See procedures for Policy 121, Appendix B.
The OCIO’s criteria to prioritize technology budget requests for the 2016 supplemental budget are based on the criteria below. Weighting of the criteria is identified in the parentheses. Sub-criteria percentages represent the weight against the header criteria:
Business Transformation (52.9%)
This criteria is used to assess the IT proposals supporting business changes made to improve service or access to information for agency customers or citizens.
Technology Strategy Alignment (30.1%)
This criteria is used to assess the alignment of the request to the larger technology strategy of the state.
This criterion will be used to assess the initiatives financial contribution. The extent the initiative uses other fund sources, reduces cost for the state, or captures new or unrealized revenue.
This criterion is used by the Chief Information Officer to apply judgment after the fact.