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Agency Data Center Migrations

March/April 2018 Status Updates

  • Dashboard for agencies with migration activity.  The list is ordered by the planned completion date of the migration to the State Data Center (or the Quincy recovery site) to an external cloud environment or a combination of SDC/cloud.  Generally, agencies report progress on a monthly basis to the OCIO.
  • List of agencies in some stage of planning for migration.  The list is ordered by the targeted plan completion date.  The list also identifies the planned migration destination as identified by the agency to date.

Migrations Completed

  • The Washington State Patrol completed its migration to the Quincy Data Center.  The Patrol had previously moved other equipment to the State Data Center.

Waivers approved

  • The Department of Commerce is in the process of migrating a limited amount of equipment to the Quincy Data Center.  Most equipment has already migrated.  The remaining work will complete by July 31, 2018.
  • The Criminal Justice Training Commission submitted a waiver request to allow time to prepare a migration plan to either the SDC or an external cloud location.  The plan will be available by July 31, 2018.

Waivers Extended

  • The Department of Health had a waiver to allow the agency time to develop at least a plan to plan for migration.  This waiver expired January 31, 2018.  A request to extend this waiver indefinitely was received on 12/30/2017.  The waiver was extended through May 31, 2018 to allow agency time to develop a more specific plan that reflects ongoing and sustained progress to complete migration planning and activities. 
  • The Department of Services for the Blind requested an extension of its migration waiver to extend into the next federal fiscal year for funding purposes.  Migration activities will complete by January 31, 2019.
  • The Liquor and Cannabis Board requested an extension of its waiver to continue to house a limited amount of servers locally until such time as they can be decommissioned.  The waiver was extended through February 28, 2020.

Expired Waivers

  • The waiver for Puget Sound Partnership expired in October 2017.  The Partnership continues to work on migration activities which have completed but retired equipment has not yet been surplused.
  • The waiver for the Department of Social & Health Services, for a single server located at an agency facility, expired on December 31, 2017.  While the Department has indicated a change in plans and need for ongoing waiver, no request and compliance plan have been received.
  • The Department of Agriculture had a waiver to allow time to complete data center migration planning.  This waiver expired on December 31, 2017.  The initial plan didn’t supply sufficient details and the OCIO is working with AGR on a compliance plan that can be accepted.
  • The Secretary of State did not receive funding to complete its migration and does not have operating funds to support migration cost.  The agency expects to submit a waiver extension request in the near future. This request will update the prior plan based on dates assuming a biennial budget request is funded.
  • The Department of Transportation had a waiver to allow the agency time to develop at least a plan to plan waiver for migration to the data center and/or to an external cloud environment.  This waiver expired on January 31, 2018.  A request for a new waiver was received on 1/16/2018 but cannot be approved as written.  Future discussions with WSDOT will be required.    

 anuary/February 2018 Status Updates

  • Dashboard for agencies with planned migration activity.  The list is ordered by the planned completion date of the migration to the State Data Center (or the Quincy recovery site) to an external cloud environment or a combination of SDC/cloud.  Generally, agencies report progress on a monthly basis to the OCIO.
  • List of agencies in some stage of planning for migration.  The list is ordered by the targeted plan completion date.  The list also identifies the planned migration destination as identified by the agency to date.

Migrations Completed

  • No agencies completed migrations during this period.

Migrations Started

  • The Department of Retirement Systems and the Washington’s Lottery each submitted migration plans reflecting migrations completing in June 2019.
  • Department of Natural Resources also submitted a plan to plan for eventual migration to either state data center or external cloud location.  Detailed planning will complete with help from a contracted resource and migrations will occur based on equipment refresh cycles.

Expired Waivers

  • The waiver for the Department of Commerce expired in August 2017. The purpose of the waiver was to allow time for planning.  Discussions are underway within the agency about the best course of action for the limited amount of equipment involved.
  • The waiver for Puget Sound Partnership expired in October 2017.  The Partnership continues to work on migration activities and is nearing completion.
  • The waiver for the Department of Social & Health Services, for a single server located at an agency facility, expired on December 31, 2017.
  • The Department of Agriculture had a waiver to allow time to complete data center migration planning.  This waiver expired on December 31, 2017.  No updates have been received.
  • The Department of Health had a waiver to allow the agency time to develop at least a plan to plan for migration.  This waiver expired January 31, 2018.  A request to extend this waiver was received on 12/30/2017 and is under review.
  • The Department of Transportation had a waiver to allow the agency time to develop at least a plan to plan waiver for migration to the data center and/or to an external cloud environment.  This waiver expired on January 31, 2018.  A request for a new waiver was received on 1/16/2018 and is under review.    

 December 2017 Status Updates

  • Dashboard for agencies with planned migration activity.  The list is ordered by the planned completion date of the migration to the State Data Center (or the Quincy recovery site) to an external cloud environment or a combination of SDC/cloud. 
  • List of agencies in some stage of planning for migration.  The list is ordered by the targeted plan completion date.  The list also identifies the planned migration destination as identified by the agency to date.

Migrations Completed

  • The Department of Financial Institutions completed its migration in late November, a month earlier than originally planned.  Congratulations to the DFI team.  
  • The Office of the Insurance Commissioner completed its migration activities in December, a month earlier than planned.  Congratulations to the OIC Team.

Migrations Started

  • No agencies began migration activity in October.

Other Updates and Changes

Migrations in Progress

  • The Employment Security Department submitted its migration plan for a small amount of equipment remaining at agency facilities.  The Department will complete planning and design work in this biennium and migration activities in the upcoming biennium.
  • Puget Sound Partnership was previously noted as having completed their migration.  This was an error.  The Partnership intends to cutover servers in December/early January 2018.

Migration Plans Pending

  • The waiver for the Department of Commerce expired in August.  Discussions are underway within the agency about the best course of action for the limited amount of equipment involved.  It is likely that the agency will submit a request to extend the planning waiver.
  • The planning waiver for Washington State Lottery expired in October. 
  • The Department of Natural Resources submitted its migration plan on November 30th and the OCIO assessment of the plan is underway.  

  November 2017 Status Updates

  • Dashboard for agencies with planned migration activity.  The list is ordered by the planned completion date of the migration to the State Data Center (or the Quincy recovery site) , to an external cloud environment or a combination of SDC/cloud. 
  • List of agencies in some stage of planning for migration.  The list is ordered by the targeted plan completion date.  The list also identifies the planned migration destination as identified by the agency to date.

Migrations Completed

No agencies completed migration in October. 

Migrations Started

  • No agencies began migration activity in October

Other Updates and Changes

Migrations in Progress

  • The Health Care Authority submitted a waiver request to extend its current migration waiver because of external dependencies.  

Migration Plans Pending

  • The waiver for the Department of Commerce expired in August.  Discussions are underway within the agency about the best course of action for the limited amount of equipment involved.  It is likely that the agency will submit a request to extend the planning waiver.
  • The planning waivers for the Department of Natural Resources and the Washington State Lottery have expired.   Both agencies intend to submit migration plans in the near future. 

 October 2017 Status Updates

  • Dashboard for agencies with planned migration activity.  The list is ordered by the planned completion date of the migration to the State Data Center (or the Quincy recovery site) , to an external cloud environment or a combination of SDC/cloud. 
  • List of agencies in some stage of planning for migration.  The list is ordered by the targeted plan completion date.  The list also identifies the planned migration destination as identified by the agency to date.

Migrations Completed

Since the September report, the Department of Early Learning and the Utilities and Transportation Commission have completed migration activity.  Congratulations to those agencies for their accomplishments. 

Migrations Started

  • The Public Disclosure Commission and the Washington State Historical Society have submitted migration plans.

Other Updates and Changes

Migrations in Progress

  • The Health Care Authority migration effort to the cloud has both internal and external dependencies that make it unlikely the current planned end date will be met.  There are direct dependencies to the WaTech Cloud Enablement – Highway to the Cloud project.  

Migration Plans Pending

  • The waiver for the Department of Commerce expired in August.  Discussions are underway within the agency about the best course of action for the limited amount of equipment involved.  It is likely that the agency will submit a request to extend the planning waiver.
  • The Board of Volunteer Fire Fighters requested an extension of their planning waiver.  This will allow for completion of a feasibility study that has direct influence on the migration strategy and timing. The waiver was extended through December 2018.

 September 2017 Status Updates

  • Dashboard for agencies with planned migration activity.  The list is ordered by the planned completion date of the migration to the State Data Center (or the Quincy recovery site) , to an external cloud environment or a combination of SDC/cloud. 
  • List of agencies in some stage of planning for migration.  The list is ordered by the targeted plan completion date.  The list also identifies the planned migration destination as identified by the agency to date.

Migrations Completed

No agency migrations completed in August 2017.

Migrations Started

The Board of Industrial Insurance Appeals, Department of Financial Institutions, and the Department of Ecology have submitted migration plans or started migration activities.   

Other Updates and Changes

Migrations in Progress

  • While the Department of Early Learning continues to report migration progress, an updated migration plan has not been submitted and the current waiver expired as of July 31, 2017.  
  • The waiver for the Department of Social and Health Service was extended until December 31, 2017 to allow time for a technical issue to be resolved by WaTech and the product manufacturer.
  • The Department of Labor and Industries was scheduled to begin its migration activities in June 2017 although this has not been confirmed with a status report.  The agency intends to supply status information in September.
  • The Department of Veterans Affairs migration and decommission activity is tied to the completion of the Electronic Medical Records Project.  This project just re-baselined its schedule and, as a result, the data center waiver was extended until June 30, 2018.

Migration Plans Pending

  • The planning waiver for the Department of Commerce expired on August 31, 2017.  The Department intends to submit its migration plan in September 2017.
  • The Washington State Historical Society was provided an extension until October 31, 2017 to allow for additional migration planning time.
  • The School for the Blind was provided an extension until May 31, 2018 to complete its migration planning.

 August 2017 Status Updates

  • Dashboard for agencies with planned migration activity.  The list is ordered by the planned completion date of the migration to the State Data Center (or the Quincy recovery site) , to an external cloud environment or a combination of SDC/cloud. 
  • List of agencies in some stage of planning for migration.  The list is ordered by the targeted plan completion date.  The list also identifies the planned migration destination as identified by the agency to date.

Migrations Completed

No agency migrations completed in July 2017.

Migrations Started

The Washington State Patrol began moving remaining equipment in July.  

Other Updates and Changes

  • The Department of Labor and Industries was scheduled to begin its migration activiites in June 2017 although this has not been confirmed with a status report.  
  • The Puget Sound Partnership has not provided a status report since its migration window was extended last month. 
  • While the Department of Early Learning continues to report migration progress, an updated migration plan has not been submitted and the current waiver expired as of July 31, 2017.  

 July 2017 Status Updates

  • Dashboard for agencies with planned migration activity.  The list is ordered by the planned completion date of the migration to the State Data Center (or the Quincy recovery site) , to an external cloud environment or a combination of SDC/cloud. 
  • List of agencies in some stage of planning for migration.  The list is ordered by the targeted plan completion date.  The list also identifies the planned migration destination as identified by the agency to date.

Most agencies are reporting good progress against planned migration schedules.  The Department of Early Learning will not complete its migration as planned and, while migration progress continues, has not provided an alternative targeted completion date.  The current waiver expires July 2017.  

Migrations Completed

The Caseload Forecast Counsel completed its migration in June.

Migration Plans Submitted

  • The Liquor and Cannabis Board will complete migration activities by February 2018.

  • The Department of Services for the Blind will complete migrate by June 2018.

  • The Department of Revenue will complete migration requirements and analysis work in FY18, migrate server based applications and retire the agency mainframe in FY19 and FY20.  All activities are anticipated to complete by June 2020.

Other Changes

  • The planning waiver for Employment Security Department was modified to include equipment at two locations and extended through November 2017.   

  • Department of Licensing was approved for a longer planning window for migration of its recovery center to alternative location(s).  The waiver period was extended through April 2019 to allow for completion and stabilization of the transformative DRIVES project.

 June 2017 Status Updates

  • Dashboard for agencies with planned migration activity.  The list is ordered by the planned completion date of the migration to the State Data Center (or the Quincy recovery site) , to an external cloud environment or a combination of SDC/cloud. 
  • List of agencies in some stage of planning for migration.  The list is ordered by the targeted plan completion date.  The list also identifies the planned migration destination as identified by the agency to date.

Notable changes since last month:

  • The Puget Sound Partnership submitted an updated plan, extending migration completion date to October 2017.
  • The Human Rights Commission submitted its migration plan.  Migration will start in December 2017 and complete by April 2018.
  • The Employment Security Department needs additional time to plan migration of equipment, including equipment that was originally to be migrated by June 2017.  An updated migration schedule is expected by June 30th.
  • The Department of Early Learning continues to lag in its current schedule but is making progress its migration activities.  An updated migration plan is to be provided in the near future.

 May 2017 Status Updates

  • Dashboard for agencies with planned migration activity.  The list is ordered by the planned completion date of the migration to the State Data Center (or the Quincy recovery site) , to an external cloud environment or a combination of SDC/cloud.  The two agencies with lagging schedules are making progress but have encountered unexpected issues and the current planned dates cannot be met.  Both agencies are planning to determine adjusted end dates and the report will be updated once these dates are set and approved.
  • List of agencies in some stage of planning for migration.  The list is ordered by the targeted plan completion date.  The list also identifies the planned migration destination as identified by the agency to date.
  • Congratulations to the Gambling Commission and the Recreation and Conservation Office.  Both agencies have completed their migrations.