Establishing a Data Governance Program: Part 2 Organizational Structure
Applied Data Governance Program Checklist
This checklist is based on applied best practices and lessons learned by some agencies with existing data governance programs that have successfully (as determined by the agency) delivered real business value.
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Category 4 Data |
Federal/State Regulations |
Providing Multi-Agency MDM Solution |
Participating in Multi-Agency MDM Solution |
Consuming Multi-Agency Mastered Data |
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Maturity Level Roadmap |
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Part 2: Organizational Structure Components |
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Data Governance Coordinator: A coordinator role is defined with core responsibilities, including leading the implementation-level data governance group(s) and serving as the liaison between the data governance groups. |
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Data Users: The role(s) and responsibilities of the program as well as the roles and responsibilities of participants that are defined and documented. |
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Representation Security: Program has an information/data security representative responsible for identifying and evaluating security concerns, as well as making security recommendations. Individual is also responsible for ensuring compliance with applicable laws and regulations. |
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Representation Privacy: Program has a privacy representative responsible for evaluating privacy and making privacy recommendations. Individual is also responsible for ensuring compliance with privacy related laws and regulations. |
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Representation Open Data: Program has an open data representative responsible for evaluating and making open data recommendations including opportunities and limitations. |
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Representation Legal: Program has a legal representative responsible for evaluating and making legal recommendations including responsibilities, risks and limitations. |
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Representation Contracts: Program has a contracting representative responsible for evaluating and making contracting recommendations including implications, responsibilities, risks, and limitations. |
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Data Ownership: There is a clear definition of a data owner and each data owner has a clearly defined scope of data elements for which he/she is ultimately responsible. |
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Data Stewardship: There is a clear definition of a data steward and each data steward has a clearly defined scope of data elements for which he/she is responsible. |
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Data Custodians: There is a clear definition of a data custodian and each data custodian has a clearly defined scope of data elements for which he/she is responsible. |
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Program Support: There is a clear definition of required administrative and resource support for the program including roles and responsibilities of support staff. Staff are identified and resources are available |
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Relationships Among Groups: The relationships (including issue escalation/resolution) and communication mechanisms among the data governance groups are defined. |
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Relationships to Outside Groups: If applicable, relationships between the data governance program and external advisory or stakeholder groups are defined. |
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