Establishing a Data Governance Program: Part 3 Business Processes

Applied Data Governance Program Checklist

This checklist is based on applied best practices and lessons learned by some agencies with existing data governance programs that have successfully (as determined by the agency) delivered real business value.

Include in Program If:

Maturity Level Roadmap

Category 4 Data

Federal/State Regulations

Providing a Multi-Agency MDM Solution

Participating in Multi-Agency MDM Solution

Consuming Multi-Agency Mastered Data

Part 3 Business Process Components

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2

3

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5

Representation General: Program has clearly defined terms and conditions under which agencies and the types of individuals must be included / represented.

2

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Member Selection: Criteria for membership in each data governance group are documented, including how members are selected and rotated (if applicable) and how members are added as the system evolves.

3

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Member Induction: The data governance program has a documented induction process for new members to familiarize them with the data governance manual, policies, and processes, and their responsibilities and expectations.

3

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Data Change Management Process

3

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Data Quality Management Process

3

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Metadata Management Process

3

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Program Support: Program support processes are identified and implemented.

3

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Rhythm of Business and Frequency of Convening: The convening frequency and scheduled activities of each data governance group is defined and documented.

3

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Access Requests: A process for granting access to data and the criteria for making access decisions are clearly defined.

4

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Information Sharing: The process, criteria, and evaluation of information sharing agreements are defined and managed. As well as the periodic review of existing information sharing agreements.

4

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Initial and Change Release Strategy

4

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Organizational Change Management

5

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Communications Process

5

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Data Policy and Standards: A process for the establishment and maintenance of data policies and standards is defined and implemented.

5

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Audits: A process for the periodic review of data access approvals, data use, ownership, stewardship, and enforcement/ compliance with information sharing agreements is defined and implemented.

5

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