Enterprise Technology Dictionary -- Letter I

The processes, procedures, systems, IT infrastructure, data, and communication capabilities that allow each agency to manage, store, and share information in pursuit of its business mission, including but not limited to:

• Applications.
• All data typically associated with IT systems regardless of source (agency, partner, customer, citizen, etc.). 
• All data typically associated with IT systems regardless of the medium on which it resides (disc, tape, flash drive, cell phone, personal digital assistant, etc.).
• End-user authentication systems.
• Hardware (voice, video, radio transmitters and receivers, mainframes, servers, workstations, personal computers, laptops, and all end point equipment).
• Software (operating systems, application software, middleware, microcode).
• IT infrastructure (networks, connections, pathways, servers, wireless endpoints).
• Services (data processing, telecommunications, office automation, and computerized information systems).
• Telecommunications hardware, software, and networks.
• Radio frequencies.
• Data computing and telecommunications facilities.
• Intelligent control systems such as video surveillance, HVAC, and physical security.

Risk assessment is a process by which to determine what IT Assets exist that require protection, and to understand and document potential risks from IT security failures that may cause loss of information confidentiality, integrity, or availability. The purpose of a risk assessment is to help management create appropriate strategies and controls for stewardship of information assets.

Software and/or hardware designed to prevent an attack on a network or computer system. An IPS is a significant step beyond an IDS because it stops the attack from damaging or retrieving data. Whereas an IDS passively monitors traffic by sniffing packets off of a switch port, an IPS resides inline like a firewall, intercepting and forwarding packets. It can thus block attacks in real time.

Inventory costs represent a substantial portion of the total cost of ownership for many organizations. Proper inventory management requires an investment of time and resources. Carrying insufficient inventory may have adverse mission impacts or consequences. Carrying too much inventory ties up capital, is usually inefficient, requires extra storage space, and for items with a limited shelf life may lead to costly disposal actions

Within the TBM Program, the source financial information used for identifying IT expenditures is from the statewide Agency Financial Reporting System (AFRS) and based on these components:

New IT acquisitions (coded in AFRS as Project Type X)
IT maintenance and operations (coded in AFRS as Project Type Y)
Data processing services (AFRS Sub-Object EL)

NOTE: AFRS Sub-Object EL is defined in the OFM State Administrative and Accounting Manual (SAAM) 75.70.20 as “Charges by state agencies for information technology services. Examples include computing services, hosting services, network services, web services, statewide systems (AFRS, HRMS, etc.), and planning and policy assessment by agencies such as the Department Enterprise Services, the Office of Financial Management, Office of the Chief Information Officer and Consolidated Technology Services.”

IT Resource Towers (ITRT) are functional IT groupings that can be used to benchmark to industry. They can be split into more granular ITRT Sub-Towers to gain visibility into specific functions within a tower.  They also map up to utilization data in Accelerators, as well as to Applications and Services. The translation of financial information into functional IT towers (ITRTs) involves mapping from Cost Centers, and combining GL, Labor and Asset allocations.