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Find Terms by Theme: Governance

Administrative Revisions

Definition:

General content changes like an organization, name, phone number, mailbox or URL in a policy or standard or a clarification or other revision that does not change the effect of the policy or standard.

Theme(s):
Context:
IT Governance

Covered Technology

Definition:

All public-facing content, including websites, applications, documents and media, blog posts, and social media content. Certain non-public-facing content that must also comply. Examples include: All electronic content used for official business to communicate: emergency notifications, initial or final decisions adjudicating administrative claims or proceedings, internal or external program or policy announcements, notices of benefits, program eligibility, employment opportunities or personnel actions, formal acknowledgements or receipts, questionnaires or surveys, templates or forms, educational or training materials, and web-based intranets.

End of Support

Definition:

The latest date a manufacturer will provide security patches.  Some manufacturers have an end of mainstream support date and an extended end-of support date.  In these cases, after the end of mainstream support, no additional software feature/function enhancements or fixes are issued but security patches are until the end of extended support.  The recommended best practice is to migrate before end of mainstream support.

Context:
Policies and Standards

Finding

Definition:

A Quality Assurance (QA) provider's assessment of the project's use of project management best practices, as well as their assessment of deficiencies or gaps in the application of those best practices that may have an adverse impact on the project.  Findings are assumed to require corrective actions.

Context:
Project Management, Oversight

Governance

Definition:

The processes, groups and activities associated with decision making and the exercising of authority.

Theme(s):

Guideline

Definition:

A guideline is a compilation of best practice offered in support of a policy or standard.

Theme(s):

Independent Project Quality Assurance

Definition:

The work of one or more professionals responsible for monitoring and assessing the health and effectiveness of project management plans and processes as well as an overall assessment of a projects's short and longer term risks.  To preserve independence, the QA provider(s) report outside the project management organizational structure, generally to the project's Executive Sponsor and the State CIO.  In Washington state government, independent Project QA is considered different than product or technical quality assurance which might include testing and other independent verification and validation activities.

Context:
Oversight, Project Management

Information Technology

Definition:

Per RCW 43.105.020, "Information technology" includes, but is not limited to, all electronic technology systems and services, automated information handling, system design and analysis, conversion of data, computer programming, information storage and retrieval, telecommunications, requisite system controls, simulation, electronic commerce, radio technologies, and all related interactions between people and machines.

Policy

Definition:

A technology policy outlines what needs to be accomplished or achieved and the roles and responsibilities of the various entities.

Theme(s):

SMART Objectives

Definition:

SMART is a mnemonic for Specific, Measurable, Achievable, Relevant and Time bound.  These characteristics are helpful to remember when identifying project objectives.

Context:
Oversight, Project Management

Standard

Definition:

A standard provides more details about how a policy or portions of policy will be implemented.

Theme(s):

Sunset Review

Definition:

A mandatory periodic review of a technical policy and standard that:

  • Determines the continued need for the policy or standard, and
  • Evaluates the full content of the policy or standard for accuracy, clarity and completeness.

Sunset reviews may occur ahead of the published sunset review date if needed. Policies and standards do not expire when a sunset review date is reached.  

Theme(s):

Workgroup

Definition:

An ad hoc or standing group of subject matter experts who support the development and maintenance of policies, standards and/or guidelines.

Theme(s):