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The IT Project Assessment Tool (ITPA)

The IT Project Assessment Tool is used to assist Washington state agencies and the Office of the Chief Information Officer (OCIO) assess the cost, complexity, and statewide significance of an anticipated information technology project (RCW 43.105.245). 

Agencies are required to submit through this tool every IT investment/project with a combined level of effort total cost of more than $500,000 – OR – a duration longer than four months. Submitted project data is retained and will be used for analysis and refinement of oversight policies, practices and the tool itself.

Projects are scored between 18 and 72, if they modify a radio, financial or administrative systems, and if they will introduce any deviations from OCIO policy, standards or statewide enterprise architecture.  Based on the scores and answers, project are designated as either under project oversight or not under project oversight.  OCIO determination, request for meeting or additional information is made within five business days of submission.

Note that it is the responsibility of the agency to follow: all OCIO Policies for IT Projects, any procurement policies internal to your agency or from the Department of Enterprise Services, and any other internal agency polices relevant to projects or investments.

Submitting to the OCIO

When ready to submit the project to the OCIO, use the IT Project Assessment Tool – Submission form. 

Please answer to the best of your ability with the most accurate information available at the time of submission. Comments are not required, but are encouraged for clarification purposes.

Once submitted, the OCIO and the agency will receive a copy of the submission and a separate response that expresses the oversight disposition as well as any required follow-up.

Internal Agency Planning

To assist with internal pre-planning for agency IT investments/projects, we offer an agency-only version of the tool: Agency Preliminary Assessment tool – Agency Only. This form can be used to do an internal assessment of your project before official submission to the OCIO using the other version (see above).  When using the Agency Only form, a response is sent ONLY to you and those email addresses you provide containing the information entered and a score.  

Important: This is not a submission and the information is not sent to the OCIO. This is for your pre-planning work ONLY. 


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