Formal IT expenditure prioritization occurs on an annual basis as part of the state’s budget building activities. The Governor and the Legislature look to the OCIO to provide guidance on whether an agency's proposed IT expenditure is sound and consistent with the state’s IT strategy to inform policy decisions on the allocation of limited state funds.
The OCIO establishes prioritization criteria in response to current state business needs and changing technologies. The OCIO evaluates agency funding requests (received in the form of decision packages) against those values and establishes a priority ranking of all funding requests. The resulting prioritized list of project funding requests is submitted to both the Governor’s office and the Legislature.
NOTE: Agencies must complete a conceptual review per Policy 121, Appendix B with the OCIO for all IT-related decision packages before budget submittal. If the DP is determined to need to be included in the OCIO IT-spending prioritization list, the agency will be invited to attend a scoring discussion. Details about the current criteria can be found in the Self-Scoring Worksheet, which should be filled in prior to the scoring discussion.
The current criteria are categorized as follows:
Business Transformation: The goal of these criteria is to assess the IT proposal's support for business changes made to improve service or access to information for agency customers or citizens.
Architectural Standards: The goal of these criteria is to assess the IT proposal's implementation of interoperability standards and reuse of existing systems or components.
Technology Strategy Alignment: The goal of these criteria is to assess the alignment of the IT proposal to the technology strategies of the state as articulated by the OCIO.
Security and Privacy: The goal of these criteria is to assess the IT proposal's impact on the security of agency systems and data AND the impact on the privacy of citizen data.