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Electronic Signature Guidelines

Electronic Signature Guidelines

June 2020 Update

  1. Effective June 11,2020, SB 6028 chapter 57   replaces RCW 19.360.010-060 (2015) and adopts the Uniform Electronic Transactions Act (UETA) . UETA has been adopted by 47 other states.
  2. Under SB 6028, sec.17 & 18, agencies must still adopt policies or rules on their use or acceptance of electronic signatures but they are no longer required to publicly publish policies or send them to the OCIO. 
  3. The functional mechanics and principles for executing and proving eSignatures under the new Washington UETA (SB 6028) are the same as under former RCW 19.360, therefore the existing guidelines are generally still applicable.
  4. The existing guideline will be updated to version 1.1 with minor updates to remove references to the old legislation.
  5. The Washington State Attorney General’s office is currently reviewing the legislation.  This analysis will guide any future OCIO policies, standards, or guidelines around e-signatures if necessary.

Content below here is for use before June 11th 2020.

Guidelines

Electronic Signature Guidelines
Policy Action Date
Adopted April 1, 2016
Purpose 

This document provides Electronic Signature Guidelines for Washington state agencies to:

  1. Help agencies determine if, and to what extent, their agency will implement and rely on electronic records and electronic signatures.
  2. Provide agencies with information they can use to establish policy or rule governing their use and acceptance of electronic signatures.
  3. Provide direction to agencies for sharing of their policies with the Office of the Chief Information Officer (OCIO) pursuant to state law.

These Electronic Signature Guidelines were developed in partnership with representatives from fourteen Washington state agencies. They are intended to be used to help state agencies best make risk-based decisions regarding electronic signatures and electronic records.

Downloadable Document 
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