IT Projects

Starting an IT Project

1. IT Project Assessment Tool
2. Project Concept Review
3. Project Approval
4. IT Project Dashboard

Decision Package Prioritization

• Decision Package Submission
• Project Funding

Project Lifecycle

• Phase 1: Decision Package Submission
• Phase 2: Project Funding
• Phase 3: Project Approval
• Phase 4: Implement Project

Project Resources

• IT Project Lessons Learned Repository (December 1, 2021)
• IT Project Management Community of Practice 2022 Calendar of Events (PDF)
• IT Project Management Community of Practice Recordings
  • IT PM CoP Event CIO Panel: The Value of Project Management (Feb. 15, 2023)
  • Skills for IT Oversight Process (Multi-presentation from November 2022) Click here to view the slide deck
  • Integrated Schedule Management (Multi-presentation from September 2022)
  • Vendor Procurement and Management (Multi-presentation from July, 2022)
  • Vision for Agile in State Government, WaTech Director & State CIO Bill Kehoe. (Part one of the Project Management Community of Practice multi-presentation from May 24, 2022)
    • Part one presentation.
  • Pivoting to Agile, Greg Smith, Founder of GS Solutions Group. (Part two of the Project Management Community of Practice multi-presentation from May 24, 2022)
    • Part two presentation.
  • Integrated Scheduling in Agile Projects, Megan Pilon, PMI President-Elect. (Part three of the Project Management Community of Practice multi-presentation from May 24, 2022)
    • Part three presentation.
  • Journey for Adapting Agile, James Gutholm, Public Disclosure Commission CIO. (Part four of the Project Management Community of Practice multi-presentation from May 24, 2022)
    • Part four presentation.
  • Event Privacy Considerations for Project Managers, State Chief Privacy Officer Katy Ruckle. (Part Five of the Project Management Community of Practice multi-presentation from May 24, 2022)
    • Part five presentation.
  • Essentials of State Funding Cycles for Project Managers (March 16, 2022)
  • Using Governance to Remove Roadblocks (January 19, 2022)
  • Agile Project Management (October 20, 2021) 
  • Investment Planning (August 18, 2021)
  • A Guide to Project Budgeting (June 16, 2021)
  • Effectively Managing Change (April 21, 2021)
  • Project Management in a Virtual World (February 24, 2021)
• Project Manager's Guidebook
• Project Management Templates
  1. Business Case
  2. Feasibility Study
  3. Project Charter
  4. Staffing Plan
  5. Project Team RACI Matrix
  6. Project Initiation Checklist
  7. Project Management Plan
  8. Benefits Realization Plan
  9. OCM and Communications Workbook
  10. Organizational Change Management Plan
  11. Communications Management Plan
  12. Risk and Issue Management Plan
  13. Procurement Management Plan (Coming Soon)
  14. Kickoff Meeting Agenda
  15. Deliverables Register
  16. Deliverable Quality Review and Acceptance Form
  17. Readiness Checklist (Coming Soon)
  18. Project Status Report
  19. Status Meeting Agenda
  20. Project Change Management Plan
  21. Project Change Request Form
  22. Project Change Request Log
  23. Risks, Actions, Issues, Decisions (RAID) Log
  24. Issue Impact Analysis Form
  25. Post Implementation Review Report
  26. Closeout Checklist
• Project Management Sample Documents
  • DRS CORE Governance, Oversight and Accountability Plan
• Technology Budget for Non-Gated Funding Projects Template v5.1 (Updated October 18, 2021)
  • Release Notes - Technology Budget Template for Non-Gated Funding Projects v5.1

Whitepapers

• Vendor Managment
• Governance First!
• Effective Governance Part 1: Growing strong, confident and engaged sponsors.
• Effective Governance Part 2: Using your executive steering committee.
• Effective Governance Part 3: Amplify your stakeholder voices.